Institute for Genomic Biology
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Facilities & Services

Space Request Form - Updated April, 2009

The Institute for Genomic Biology's Operations and Facilities office handles the use and scheduling of the conference center. The IGB conference center holds up to 90 people

Following are special conditions regarding the use of space in the IGB (in order of priority):

  1. Groups conducting research in the IGB whose events are related to their research activities.
  2. Central and campus administrative units holding events important to the campus as a whole.
  3. Units or individuals working in areas scientifically or technically related to IGB research area.
  4. Campus units or individuals holding events of academic importance to the campus as a whole but are unrelated to IGB programs.
  5. Off-campus organizations whose events are unrelated to the IGB will rarely be granted approval.

Use of IGB facilities may be accorded to organizations other than those categorized above, within or outside the University, when such use does not interfere with other planned activities, and when the best interests of the University would appear to be served.

* denotes a required Field



Contact Information

Name: *

Phone: *

Email: *

Faculty Sponsor: *

Dept/Research Theme: *

Event Date and Times
The IGB is open from 7:30am to 5:00pm Monday through Friday, campus holidays excepted. Access to the IGB outside of normal business hours must be arranged with IGB Operations and Facilities via email at space@igb.illinois.edu.

Start Date: (XX/YY/ZZ) *

Start Time: (XX:YY AM/PM) *

End Time: (XX:YY AM/PM) *

General Event Information
Parking is available at meter locations on Mathews Ave., University lot F-28 and University parking structure F-29.

Nature of Event: *

Title of Event:

Description of Program or Event:

Rooms

Room Configuration:
VIEW Rooms
Conference Seating - Herringbone - Theater Seating - Ushape Seating

Participant Information:

Expected Attendance: *

Is this event open to the public? *
Yes
No

Food or Beverages
The unit reserving the conference center must make arrangements for catering from an approved caterer. The IGB reserves the right to deny access to those caterers who do not comply with the rules for the use of the IGB. For additional information on catering contact space@igb.illinois.edu.

Will you be serving food?
Yes
No

Serving Alcohol? *
Alcoholic beverages may be possessed and consumed at approved events. Event organizers must obtain approval in writing in advance of the event. Contact space@igb.illinois.edu for details.

Yes
No

Equipment Requests
Arrangements for seminar equipment, including tables, chairs, audio-visual aids, and networking or Internet connections should be made at the time of request or well in advance of the date of events by emailing space@igb.illinois.edu. Please make requests as specific as possible. Groups are expected to be able to operate the general purpose audio-visual equipment themselves and prior training may be arranged by contacting the Building Attendant at space@igb.illinois.edu.

Video Conferencing
Computer & Network Resource Group (CNRG) coordinates all video conferencing. By selecting this option, you are indicating that you will require CNRG support at your event. Contact CNRG at help@igb.illinois.edu.

Does your event require video conferencing? *
Yes
No

Account Information
NOTE: The IGB reserves the right to determine need for additional security staff, F&S maintenance, and other services to restore the room(s) to the condition prior to the event and may assess charges to recover such costs.

CFOP Account:
C: *

F: *

O: *

P: *

Comments: